Investigate AGM requirements and options for remote location conferencing/voting.
4 Dec 17 – Action Item initiated. Discussion on the AGM lead to a reading of the Constitution and discovered we are required to hold an AGM prior to 1st July each calendar year. Agreement was reached on having our inaugural AGM in February, with our second AGM in September to align future AGMs with the birthday bash. Remote connections are to be investigated with maximum attendance the focus.
15 Jan 18 – Ongoing; Matt to update committee on things as they happen. It was accepted teleconference will be required for the spread of members and short notice. In regard to timings for notice of the AGM, paragraph 5.c. of the Constitution details:
• Holding the AGM on 19 Feb means we need to advise the members now we are holding a meeting on that date, and request any business items.
• The members then raise items for inclusion by 29 Jan 2018 (21 days prior to the AGM).
• I, as Secretary, then send out the Agenda and notification of the date, time and place by 5 Feb 2018 (14 days prior to the AGM).